Access Intelligence

Key Management Systems: Know Who Has the Keys to Your Business

Posted by InstaKey on Mar 26, 2018 2:25:28 PM in Access Intelligence | 0 Comments

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Let’s look at the stories of two building managers. Both oversee large commercial buildings of about the same size with roughly 200 employees. High security is a must for both businesses. Exterior doors are kept locked at all times. Interior doors protecting areas of vital operations are also locked.

There are a lot of doors for each company to protect. It’s easy to see how quickly it could get complicated linking employees to keys and the doors they can enter.  

This is why a key management system is critical. Building manager Rick thought he had a system. He and his team maintain spreadsheets with the names of each employee, along with the number of keys that person carries and the doors he or she can open. But on busy days (almost all), Rick’s team may get sidetracked and forget to enter data for a new employee. If you forget even one person the system begins to fall apart.

Rick is careful to make sure all company keys are stamped “Do Not Duplicate.” But key blanks for his building are stocked by local locksmiths, DIY stores and other locations. Getting a duplicate may be difficult, but hardly impossible. Also, there’s little to discourage employees from lending keys, especially as there’s nothing to distinguish one key from another.

The key management system Rick devised held together until one three-day holiday weekend when someone used keys to open doors and remove important company documents. Rick’s boss demanded a list of employees with access to the affected doors. As Rick looked at his spreadsheet, he realized his system was full of holes.

He couldn’t provide a list with any certainty. For all he knew, the thief might have been a disgruntled former employee fired weeks earlier. His staff hadn’t recorded whether the former employee turned in his keys as he left. With Rick’s records in such a mess, the company had no choice but to rekey every lock and issue new keys to all employees.

Judy has much more confidence in her key management system.  She has 24/7 access to a secure web-based program linking people, doors and keys in simple drop-down menus. Unlike Rick, she doesn’t worry about her staff remembering to enter data. She lets her key vendor maintain the records.

Each of her company’s keys have individual serial numbers making it a snap to link them to an employee. Key blanks are only available from the vendor or an authorized dealer virtually ruling out the possibility of someone having a duplicate made.

If a key is lost – as happens occasionally – Judy has to rekey only those locks opened by that key. Her key management system makes it simple to match keys and doors. And the lock cylinders provided by her vendor make rekeying so easy, her staff can do the job without the added cost of a locksmith.

Your company may not conduct high-tech research or employ 200 people. But your business deserves to be secure. Whether your business has four employees or 4,000, two or 200 doors, you need to protect your people and assets. Knowing what key each employee carries and what doors those keys open is an important first step. And for that, you need an accurate key management system.

That’s part of InstaKey Security System’s total solution. You can maintain your own key lists, or we’ll do it for you. We work with companies of every size and we can design a system specifically for you. Do you want to see how it works? Contact us and we’ll show you.

 

Managing locks and keys should be easy!

Key Control Systems: Security Begins With a Lock and Key

Posted by InstaKey on Feb 28, 2018 6:29:00 AM in Access Intelligence | 0 Comments

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Security at its most basic starts with locks and keys. Locking doors is one of the oldest, yet most proven ways to protect your business, people and assets. It’s pretty simple. Only authorized employees get a key and only people with a key can open the doors. But it can get complicated when you have many doors and/or employees. Add in manager and employee turnover and you have the potential for an unruly key control situation.  Some organizations solve this problem through the use of electronic key lockers, which are great if you have a ton of time and resources to manage this type of system. There is an alternative that requires much less time and money to manage, without sacrificing control over keys and door security.

The old school way of handling key control systems was to keep a list of each key, who it was assigned to and which doors it opened. Businesses would try, often in vain, to make sure all keys were returned as departing employees left the organization. But employees often forgot or didn’t bother to return keys when they left. Even if they did return one there was no way of telling if it had been duplicated. For any company this could become a security nightmare.

It’s a bad situation when you no longer have certainty about who can access your facility; and that’s when it’s time to rekey your locks. That means calling a locksmith, handing out a whole new set of keys and starting the record-keeping process all over again. It’s expensive. Repeating this over and over again takes resources away from other business priorities.

Fortunately, there have been major developments in key control systems over the years. Advanced cloud-based software makes it much easier to know who controls each key.  The Instakey key control program follows a set of best practices proven to be effective and economical. Here are some of the essential elements of the successful Instakey key control program.

Restricted Keys – Eliminating even the potential of duplicates is vital to ensuring the integrity of your door security. You need individually serialized keys that cannot be duplicated by anyone but Instakey or your authorized security dealer. You can’t stop someone from making a copy by simply stamping “Do Not Duplicate” on the back.  Instakey blanks are not available to locksmiths or hardware stores. And Instakey’s use of unique serial numbers makes it easy to link a key to an employee and keys to locks.

Rekeying and relocking policy – As part of those security best practices, your business should have a formal policy for rekeying or changing locks. This maximizes security while also saving money, because hardware will only be replaced when it’s absolutely necessary. Defining when that is can make all the difference.

Web-accessible records management platform – A customized software program that maintains all key control data is the most effective way to manage keys. The InstaKey SecurityRecords.com® software provides authorized employees a 24/7/365 real-time view of key and lock information on the web. It takes only seconds to see which employee has what key to open how many doors.

Dedicated program administration support – A good key control program doesn’t stop at providing you with door hardware and computer software. You need continuing education and maybe occasional assistance. Instakey is readily available to help you set up your system and make sure it continues to provide the level of confidence you expect, while continuously finding new ways to save money. We’ll even manage your system for you.

Key control systems don’t have to be complicated or expensive. The Instakey key control program has been proven by thousands of businesses from single-door retail storefronts to large enterprise organizations. Contact us to learn how you can start saving time and money with Key Control by InstaKey.

 

Managing locks and keys should be easy!

 

High Security Locks: A Solution for High-Risk Businesses

Posted by InstaKey on Feb 6, 2018 12:45:52 PM in Access Intelligence | 0 Comments

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Every business deserves to be secure. But some – by the nature of what they make, sell or store – require an extra level of security. Large quantities of high-value items on the premises brand a business as a target for both opportunistic and sophisticated criminals. And don’t forget to include employees in that group.

Higher-risk businesses include pharmacies, medical facilities, firearms and cannabis dealers and many other organizations. Each day brings news reports of successful break-ins into these businesses. Each theft costs money, not only from the loss of assets, but due to the resulting disruption.

If you own or manage one of these businesses, you know they are among the country’s most highly regulated. Federal, state and local laws require operators to install and maintain multiple layers of security. But no matter how many cameras and/or intrusion sensors are installed, the place to stop criminals is at the front door and other building entries. That same attention to security also should apply to inside doors where targeted items are likely to be stored.

But what’s an appropriate solution? The recently approved regulations for the California Bureau of Cannabis Control (CBCC) outline how marijuana shops should be secured. The agency is pretty specific when it comes to addressing video surveillance and camera placement. It also details the type of required intrusion and monitoring systems.

However, the requirements are very basic when it comes to protecting entries. Shop owners must use “commercial-grade, nonresidential door locks on all points of entry and exit to the licensed premises.” So, what type of locking system do you need?

First there’s no reason “commercial-grade” and “non-residential” need be defined as complicated or very expensive. Next, check to see if you already have door hardware labeled as Class 1 or 2 (with Class 1 being the heaviest duty). This hardware grade meets virtually all government requirements while helping secure the premises.

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Locksets with high-security cylinders (HSEC) or high security locks are another part of the solution. High security locks incorporate multiple security features, such as angled key cuts, restricted keyways and drill-resistant housings. And there’s no need to replace existing Class 1 or 2 locksets and housings. We have HSEC cylinders designed to retrofit locksets from major providers such as Corbin-Russwin, Falcon, Medeco, Sargent, Schlage, Yale and more.

Another major consideration are keys – especially since they occasionally get lost or stolen. A key management system helps track the few to hundreds of keys your business employs. It’s a way of precisely matching each employee to a specific key and the doors that key opens. We have keys with individualized serial numbers to create a match. If a key is lost that helps restore security to all affected doors.

This sounds like a record-keeping nightmare, but it’s not. All data is maintained in a secured cloud-based software program. In seconds, you can link keys to employees, identify what specific locations/doors a key opens and more. It gets even easier if you want us to maintain the records for you.

There’s much more to a total InstaKey Security Systems’ solution. We have keys that can’t be duplicated by anyone but us or your approved security dealer. When keys are lost, you can rekey our lock cylinders in seconds and save the cost of a locksmith.

Operating a higher-risk business is complicated enough. You don’t need to worry about door security too. InstaKey can help with high security locks. If you have questions, contact us and we’ll be happy to demonstrate how it all works.

Simple Security Systems: What Happens in the Event of a Natural Disaster

Posted by InstaKey on Jul 11, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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Severe weather and natural disasters are becoming more prevalent throughout the year.  Weather reports on tornadoes, hurricanes, flooding, wildfires, and the like, can lead to anxiety with your safety and security.  Evacuations and resulting disasters can also cause considerable damage to businesses.  Once these events happen, who can access your business afterward? Let’s look at some not-so-obvious ways businesses and their stakeholders can be prepared to better safeguard assets against the risks associated with such events.

Natural Disasters and Key Control

In the event of a natural disaster, do you have a disaster recovery plan? Do you know who to call and how they can help?  When things beyond your control happen, you can’t prevent them from having a serious impact on your business, however, it is possible to minimize the risks and react quickly.

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At InstaKey, we have worked with many clients throughout the country to prepare them and their businesses in case of a disaster.  By tracking keys to key holders, we know who can access your business during an outage or evacuation.  In worst case scenarios, evacuations relocate your authorized personnel who have keys, so how to do you get in?  Would you burglarize your own business to gain access?  These critical security issues are not just safety concerns; but they're also financial risks.

It’s best to be prepared and that includes evaluating your key control program.   Simple restricted key programs controlling the number of keys available can offer peace of mind concerning the security of your property and assets in times of crisis. Determine who needs keys and how they can get them in the event you or your personnel are displaced. 

Card Reader Systems' Failsafe Solutions

Access Control Systems that utilize card readers are efficient and effective means for managing access, but many must utilize key override solutions during natural disasters evacuations, and outages. Many of these systems’ failsafe solutions open doors to allow personnel to evacuate, securing behind them.  In the event of a power outage, generators and backup batteries are used, but each can expire over the duration of the event, so how can access be managed and controlled if the power backup plan fails?

As extended outages continue, door access controls can become unusable, resulting in the use of basic brass key overrides.  Do you know who has these override keys to your facilities? 

A better solution to this concern is to track your mechanical keyed access like you do your Card Reader systems.  InstaKey provides a restricted, serialized key to better control and track keys to the authorized individuals.  Also, in the event that one of these keys is lost or unaccounted for, a simple rekeying avenue can be utilized to change locks at the fraction of the cost of other programs.  Wouldn’t you want your key override system to be as secure as your other security measures?

Cloud-Based Key Management Makes It Efficient

Evacuations before Hurricane Katrina was one instance where managed key access provided the simplest security solution to safety concerns for companies throughout the Gulf.

“After the hurricane and floods hit, we needed to gain access to our stores so they could be surveyed to determine damage,” said Hank Roberts, who manages the facilities' help desk for Sprint, Overland Park, Kansas, which operates 1,700 stores under the Sprint and Sprint Connect banners. “But the majority of people that worked in the stores had left the city, many had left the state and we didn’t have keys.” Roberts reported how he was able to solve the problem and gain access to stores by utilizing InstaKey: “Without this system, we would have needed a locksmith to go to all the locations, change the locks and so on,” Roberts said. “It would have been time-consuming and very expensive. Also, locksmiths were not very available at that time.” Information on all locations and keys is stored in a secure, cloud-based software, so tracking and managing keys can be done efficiently from anywhere.

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By using InstaKey’s KeyControl® Program, Roberts and his team were able to keep track in real-time of every key, key holder and location. And after the devastation of Hurricane Katrina, they worked closely with InstaKey, utilizing the cloud-based program to reproduce the needed keys, rekey their locks, and regain access quickly.  By opening stores immediately upon the return to the area, Sprint was able to promptly provide the cellular products and solutions needed for many residents and business owners.

Simplified KeyControl® Program Solutions

A managed KeyControl® Program could help you be prepared for future crises and natural disasters. The cloud-based key control software can allow you to get real time answers during an emergency from anywhere.

For those who want to know more about key control software, and why it’s something to consider for longer-term security and effectiveness, we recommend reading 5 Reasons Why Key Control Software Is Important.

Remember, spend time now to prepare for a natural disaster and use systems that guard your assets through different layers of technology.

But it’s not enough to just talk about needing to take steps towards better security. The real progress is made when you actually implement the program that works for you, the way you need it to.

Are you considering protecting your facility against the event of a natural disaster? Contact us to learn more today, or just ask questions and get a consultation!

 Get a FREE Consultation 

Restricted Keys & Why It Is Important To Get Your Keys Back

Posted by InstaKey on Jun 15, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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Sometimes the most effective security protocols are the simplest and most straightforward. And while many of them might seem like common sense in hindsight, they can often be overlooked or forgotten in the midst of a busy, demanding workplace that pushes and pulls managers in countless directions throughout the day. Still, something as obvious as remembering to collect keys when an employee leaves the organization can keep your facilities and workforce safe and secure, eliminating the need for time-consuming and costly rekeying – as long as you’re using a serialized, restricted key system. At InstaKey, we specialize in providing you such solutions for lasting security and cost efficiency.

The Importance of Getting Keys Back

While management may or may not devote much time and effort into a basic concept like keys, the different types of keying systems can actually have a significant impact on security, budget and overall company efficiency. If an organization utilizes a traditional mechanical key system for the entry points within their facility, they will continually be exposed to security risks, whether or not they collect keys from an employee exiting the company. Since these types of keying systems use relatively generic key blank, they can easily be reproduced by a locksmith or even a hardware store. As most managers are already aware, the simple act of stamping anti-reproduction verbiage on a set of keys has little, if any, effect on an individual’s ability to make copies.

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Obviously, using such a system creates and maintains a constant risk exposure for businesses because they have no ability to prevent copies of keys being made. In such a system, even when keys are collected from the exiting employee, management still must rekey the facilities in case other unauthorized copies exist. If they do not, all workers, equipment and potentially sensitive materials are at risk. Also, given the typically exorbitant cost associated with rekeying facility doors, this can represent a significant ongoing cost to the employer, especially if the business experiences significant turnover in their workforce.

Using a serialized restricted key system avoids these costs and a risk exposure but eliminates an employee’s ability to make copies of their keys. Locksmiths and hardware stores do not have access to the key blanks used with these proprietary systems. Furthermore, since a serialized key system assigns a unique serial number to every key in use throughout the workforce, simply matching those serial numbers to those on the keys returned by an exiting employee can ensure continued company security.

Create Ground Rules

Once again, a few simple and straightforward key procedures can make management’s life much easier while minimizing excessive costs and risk exposure. For instance, employees might not put much importance on their issued work keys, but management can integrate policies that create that needed importance. If a fine is levied upon an exiting employee when they fail to return their issued set of keys, they will value those keys significantly more than they would have otherwise. If the employees are contractually obligated to return their keys, the thought of being legally bound to care for and promptly return them upon exiting the company will create a sense of urgency around those keys.

Furthermore, maintaining a thorough receipt log for all issued keys will ensure the system is current, efficient and well-organized, making it easy for management to continually track which employees have particular keys. When an employee leaves the organization, the receipt log provides immediate information regarding the specific keys the worker is responsible for returning to the company. Utilizing a cloud-based receipt system maximizes the efficiency, immediacy and availability of such information, further enhancing a company’s overall security and productivity. A cloud-based system is also extraordinarily useful in providing insight into the overall health of your key control program and can readily identify any possible systemic issues that need to be resolved.

What It Means for the Bottom Line

Aside from security, one of the biggest impacts a key control program has is on the budget. When a company uses a traditional mechanical key system, it not only continues to expose its workforce and facilities to risk, it also creates a significant ongoing cost. Rekeying even a portion of a facility can be extremely expensive and draining on a budget, possibly affecting overall company productivity.

However, when an organization uses InstaKey’s KeyControl® Program, these excessive ongoing costs are eliminated by removing an employee’s ability to reproduce keys. Simply put, solutions from InstaKey can be a tremendous cost-cutter to an organization’s budget while also significantly enhancing overall safety and security for all employees and facilities.

Working With InstaKey

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When working with InstaKey, you have a partner in KeyControl® that will help you manage keys and key holders, ensuring security for facilities and savings for you. With our innovative restricted key solutions, we remove those costly risk exposures to lost or stolen keys that can possibly be reproduced. Not only are these solutions significantly more budget-friendly than rekeying facilities but, more importantly, they provide lasting safety and security for the entire organization.

We take our partnerships seriously. With a decades-long track record of providing an unparalleled level of professionalism and expertise in KeyControl® for hundreds of organizations, we can help you find a solution that suits your company’s specific needs. Between restricted key programs, cloud-based management solutions and exemplary customer service, InstaKey is a partner to trust when integrating a key control program into your business.

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6 Key Control Program Best Practices

Posted by InstaKey on May 30, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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Every facility utilizes some level of key control to ensure the utmost in safety for employees and asset security. Choosing a key control solution for your environment is only the first step. What happens after that determines how effective and costly your program will be. Implementing these top key control best practices can make or break your program (and your budget).

But First, What Is a Key Control Program?

There is key control and then there’s KeyControl®. In general industry terms, a key control program is a formally documented system of locks, keys and who has those keys.

KeyControl® is more than a documented system of locks and keys. It’s an organized, formally documented and administered methodology that a facility uses to exert control over locks, keys that have access to those locks, and who has access to those keys. It controls the distribution of keys, protects against unauthorized duplication, and delivers visibility for management in a cloud-based platform.

Best Practices of an Effective Key Control Program

By following these simple recommendations, you can create a truly comprehensive program that will maximize the safety and security of your facilities:

  1. Use restricted, uniquely marked keys to eliminate the possibility of unauthorized and undocumented duplicates. Each key used in the facility should always be identifiable and easily tracked. If a traditional mechanical key system uses keys that can be duplicated, the entire system is jeopardized. Controlling how keys are made and who has them is essential to providing even modest security to a facility.
  2. Formally define when locks in the facility should be changed. This type of defined protocol can significantly reduce long-term costs. Consider only changing locks if a key is lost, stolen or is not returned by a terminated employee. Of course, this is only recommended if you are practicing best practice #1 in this article. Otherwise, you should rekey each time an employee leaves.
  3. Develop an efficientway to change your locks. The time and effort needed when lock changes are deemed necessary can be significantly reduced with user-rekeyable locks. Traditional mechanical key systems that require locksmith labor to rekey have some inherent deficiencies that don’t make them the best choice in maximizing efficiency and reducing costs for your facility because the need for a locksmith is generally expensive. And, the need for a locksmith almost never comes during normal business hours. If it is not cost effective to rekey a facility at appropriate times, you might elect to delay rekeying to a point in the future when it might fit better within your budget. This, of course, is another serious flaw with traditional mechanical locks. Rekeying is an integral part of maintaining security. To mitigate this possibility, you should choose a system that is not only secure, but will also be cost effective in the future.
  4. Embrace technology. The right technology can dramatically improve the efficiency and effectiveness of a key control program. A cloud-based records management system should be utilized to manage all key control data and that data should be immediately accessible from any smart device. Such functionality would provide multiple users secured access to data from anywhere and be administered according to differing levels of authorization. This way, you, and other various levels of management, can get the answers right when you need them. By using better tools and technology, better solutions become accessible in real time.
  5. Audit keys and keyholders regularly. Checking in on your key holders to ensure that your facility is in compliance and that keys are all accounted for is a great way to be proactive with your program. This can also help to keep the importance of your facility’s overall safety and security in focus for everyone. If a key is lost, stolen or not returned by a key holder, you’ll need to refer to best practice #2 in this list.
  6. Utilize ongoing, facility-wide training and education. A dedicated program administrator should oversee this training and establish set policies and procedures that are clear, concise and readily available to all employees and staff. Through the sharing of this knowledge, you help key holders to regularly improve their personal accountability for their keys.

Management and employees alike must know what protocols to follow amidst a crisis. By establishing a defined protocol for use during a crisis, you provide the needed safety and security to avoid panic, confusion, and misinformation in the moment. Instilling some basic measures is certainly worth the continued safety and security of your entire organization.

Mechanical key systems, when coupled with these proven key control best practices and effective underlying policies, can provide your facility the highest possible levels of security, protection, and peace of mind, effectively taking your program from key control to KeyControl®.

With decades of key control experience, InstaKey Security Systems is the only solution provider that has developed industry-leading best practices that are used to create the most efficient and effective solutions on the market. If you have questions and would like to speak to one of our experts, contact InstaKey today.

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Fuel Dispenser Security: Why key control is important at the pump

Posted by InstaKey on May 18, 2017 9:54:37 AM in Access Intelligence | 0 Comments

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Security of fuel dispensers is becoming more and more critical to protect. Credit card skimming is on the rise all over the country because criminals realize how easy it is to install credit card skimming devices, leaving your station and your customers’ credit card information more vulnerable to theft.

Gas station security can be enhanced with a simple solution: making sure to regulate who has keys. Typically, thieves gain access to fuel dispenser locks because the keys to those locks are common and easy to duplicate. Thieves can simply have a key made to open a fuel dispenser and install a credit card skimming device. Gas station owners and management are unlikely to notice the unlawful entry or that duplicate keys are being used. As a result, sooner or later, hundreds of customers get their personal information stolen leading to unauthorized charges and identify theft.

While many gas stations now use pump tamper evident labels, they don’t solve the access problem. These labels can be easily purchased online by anyone and can be used to disguise fuel pumps as secure, when a credit card skimmer has actually been installed. The best way for owners to improve fuel dispenser security is by ensuring that keys can’t be copied.

How InstaKey’s Fuel Dispenser Lock Program Works

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InstaKey’s Fuel Dispenser Lock Program is a viable solution to fuel dispenser access control because it’s based on fundamental components of industry best practice key control solutions, which have been trusted and used for over 30 years. As gas stations across the country fall victim to this rising threat at the pump, InstaKey’s KeyControl® Program reduces owners’ concerns through high security lock technology and methodology developed to prevent fuel dispensers from being compromised in the first place.

How is it done? By employing the following four security cornerstones: Restricted, Serialized Keys, User-Rekeyable Locks, Cloud-based Key Tracking Software, and special tailor-made Program Administration Services.

Let’s take a look at each of these security cornerstones in more detail:

1. Restricted, Serialized Keys

You’ve seen keys that say “DO NOT DUPLICATE” but, even these keys can be easily found at your local hardware store or locksmith to have a copy made, with no questions asked. That’s not the case with InstaKey’s restricted keyways, as they are not available to the open market or locksmiths, meaning that they won’t have the key blanks to produce an unauthorized copy. As an added measure of security, each key is stamped with a unique serial number to track to each key holder. That way, when you get keys back from key holders, you’ll know which serial numbered key they had and that the key hasn’t been duplicated. This cornerstone alone eliminates the possibility of thieves accessing fuel dispensers without your knowledge.

2. User-Rekeyable Locks

But, what if a key goes missing? Are you prepared for when a key is lost, stolen or not returned by a terminated employee? In these situations, you’ll need to change the lock(s) and InstaKey provides a time and money saving solution for that! InstaKey’s user-rekeyable locks mean that gas station owners can instantly rekey the affected lock(s) with just the turn of a key – no locksmith or changing of lock hardware required. For more information, read our blog on Rekeying Locks vs. Rekeyable Locks: Which is better?

3. Cloud-Based Key Tracking Software

By utilizing InstaKey’s cloud-based key tracking software, you can track who has been assigned each key and what fuel dispensers those keys open. TheKeyControl® information is protected through secure login and the functionality is designed to make key tracking easy and efficient. Whether you want to track it yourself, allow your managers to maintain it, or have InstaKey manage your program, you’ll have the information right when you need it from any smart device.

4. Program Administration Services

InstaKey offers a dedicated point of contact for your customized program, ready to help with best practices, program management techniques, and sustaining overall compliance to help you save time and money on your locks and keys. Any time you have questions or need help resolving a situation, InstaKey personnel are here to help. With the tools we provide, you can easily manage the size and scope, no matter how complex or how large your keyed environment becomes. 

These cornerstones have been developed into best practices by our clients to ensure that you not only save money on keyed entry, but that the program you implement is a secure and cost effective deterrent against credit card skimming.

Interested in getting your gas station better secured through a KeyControl® Program? Learn more by contacting InstaKey today!

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5 Reasons Why Key Control Software Is Important

Posted by InstaKey on May 8, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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Have you ever wondered if there is a better way to keep track of the keys to your business?

Well, there is, its Key Control software designed to manage it for you.

This simple-to-use software solution is a must for any corporate building with employees, vendors, or customers who gain access using brass keys. It’s not a paper system or spreadsheet, it’s a unique combination of tools to better manage your accesses.

Here are five significant advantages, which come from using a key control software designed for your business. This software can help you no matter if you run a corporate office, commercial office space, or any other type of business with key holders constantly flowing in and out.

1. Easy to Control and Manage

Whether you have 10 or 100 key holders, it is possible to maintain and monitor where they can access in the building.

Getting started with InstaKey’s cloud-based Key Control Software is easy. The software makes it simple for building managers to organize, name, and track all levels of their accesses by door, building, or campus environment. It stores which doors are accessible, which keys have been produced and given to key holders, and what those keys can access.

2. Ability to Track Key Control Remotely

Security breaches cost businesses millions of dollars every year and normally key control is the “first line of defense”. Are you prepared?

Businesses that run the cloud-based key control software, offered by InstaKey, are better equipped to handle a key holder losing his or her key. The software quickly shows the administrator what locks were accessible by that key, and thus what needs to be rekeyed or changed, allowing you to react more quickly.

The software is designed to link all of the below together and provide a history of:

  • Key Holders
  • Locations
  • Doors
  • Cylinders in those Doors
  • Each and every Key

3. Saves You Time and Money

Like a well-oiled machine, simplified administration procedures such as tracking who you gave that key to, can save you time and money. The Key Control software makes it simple to reassign keys via your smart device, uses your terminology, displays it in easy-to-read format, and gives you the answers right when you need them.

4. Improve Security With Shared Responsibility

In addition to being secure, the Key Control software can be arranged to provide multiple individuals access to their specific areas of responsibility. Assign administrative roles and functions to those who should be responsible, sharing the management. This decentralization of responsibility provides improved efficiency and cost controls.

5. Crisis Management Preparedness

Business managers can be contacted at any time to react to a crisis in their building or facility. Having access to a cloud-based key control software though your smart device, allows you to react to these time sensitive situations in real time and provide the answers that many investigatory agencies require. Like, do you know who had a key?

Wouldn’t you want to have these answers and more at your fingertips?

Learn more about the importance of key control software today by contacting us!

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4 Things You Didn’t Know about Master Key System Security

Posted by InstaKey on Apr 12, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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There are many benefits to keying systems that include the ability to use master keys. From superior control over your system to extreme convenience, master key systems can offer effective security to many businesses. To illustrate the benefits of this kind of security system, let’s take a look at InstaKey’s Master Key System capabilities.

1. Master Key Control Programs Are Created on a Restricted Keyway

restrictedkeys.pngIf a criminal manages to copy a key for your locking system, the security implications for your business could be catastrophic. Employees who copy keys for their own convenience can also open up serious security holes for your business. Thankfully, all InstaKey master key control programs are created on a restricted keyway, which prevents unauthorized copying.

When key control programs are created on a restricted keyway, key blanks are not available on the open market. That means they cannot be copied without your authorization.

2. Master Keys Have Key Serialization

All key in a restricted keyway key control program carry a unique serial number, so you can always identify individual keys for your locking system. This includes the master keys. Each unique serial number can be used to track keys to their individual holders, as well as provide information about the key and the parts of your system that it can access. This information is available 24 hours a day, seven days a week through cloud-based key tracking software. The birth-to-death tracking provided by master key serialization helps to ensure that you always know exactly how many keys exist, who holds them, and what level of access each key provides.

3. Master Keys Work With Rekeyable Lock Technology

Master keys allow administrators to not need to carry around a bunch of keys because one key can give you access to multiple doors. Rekeyable locks allow administrators to avoid calling a locksmith. This benefit can make their jobs easier and improve efficiency in your organization.

Rekeyable lock technology offers a number of security advantages for your business. When a security breach occurs, rekeyable locks allow you to immediately re-secure the system at the level of the breach. For example, if a master key has been lost, rekeyable locks allow you to rekey locks at the master level only. After the rekey, replace master keys for key holders only. User level keys won’t be affected and thus won’t need to be replaced. This solution provides significant cost savings, as it ensures you only replace the parts of the system that have been compromised.

4. Master Keys Can Be Managed and Tracked Through Key Control Software

key control software.jpgKey control software allows you to keep track of all keys issued for your system, including master keys. InstaKey’s key control software is a secure cloud-based platform that provides 24/7 access to information about your security system. The software can be accessed through SecurityRecords.com and allows you to track who has your keys and which locks each key is able to open. This information is updated in real time to give a comprehensive overview of your current security situation.

Being able to track keys through a single centralized platform is a major benefit of electronic key control systems for many businesses. Understanding what is going on in your business is an essential part of any security strategy, so it’s important to be able to log onto a secure cloud platform and immediately get an overview of all keys and master keys.

Protecting Your Business With Master Key Systems

There are many situations in which the right master key lock from Instakey protects your business from disaster. For example, if you fire one of your employees, you can be absolutely sure they do not have any copies of the keys he was given, so the security system remains intact if he returns the key. Serialized master keys that are created on a restricted keyway mean that even if you fire a senior employee, who held the master key for your security system, you can be sure that no copies of that key exist.

Master key systems are also invaluable in an emergency or disaster. In this situation, it’s important to be able to respond quickly to critical concerns. Cloud-based tracking systems allow you to remotely find out who has access to various areas of your business premises, which means you can come up with a strategy to keep your business safe.

Finally, key tracking is useful in cases of theft. In this situation, the documented record-keeping process provided by master key lock systems can reduce investigation time and help to narrow down the list of suspects.

To learn more about master keys and how they can help improve security in your business, contact InstaKey today. The security experts at InstaKey can help you decide which security system is right for your company, allowing you to keep your physical premises secure at all times. Don’t hesitate to get in touch with questions about master keys or any other aspect of physical security.

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5 Key Benefits of High Security Door Lock Systems

Posted by InstaKey on Apr 7, 2017 8:00:00 AM in Access Intelligence | 0 Comments

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If you are concerned about security in your organization, but also want to keep costs under control, a high security door lock system could be the right choice for your business. This kind of electronic system has many advantages over other types of door locks. Let’s take a look at five benefits that the most secure door locks can bring to your business.

1. High Security Door Lock System Benefits Reduce Costs in the Long Run

The major benefit of high security locks (also known as HSEC) is that they are nearly impossible to pick. That’s because they utilize two levels of biaxial key cutting, which produce angled cuts inside the lock that are very difficult to force open by picking the lock. As a result, your business can avoid costs associated with theft, which can be financially crippling.

Of course, a pick-resistant lock is no use if a determined intruder can simply drill the lock out of its housing. That’s why all the most secure door locks come with drill resistant housings, which prevent the locks from being removed from the doors. Not only does this feature reduce theft, but it also means you won’t face the expense of replacing damaged locks with new ones to re-secure the property after an attempted break-in.

For many businesses, most of the costs associated with door locks arise from the need to replace locks when keys go missing or are copied without authorization. However, Instakey’s key blanks are not available on the open market and therefore cannot be duplicated without authorization. As a result, you may find that your organization’s need to replace locks to ensure security decreases.

2. High Security Door Lock Systems Can Be Customized to Meet Your Needs

If you have particular requirements for your door lock system, that doesn’t mean you can’t take advantage of the most secure door locks on the market. Instakey provides a highly customizable HSEC system that can be tailored to meet your business’ needs. If you need to secure multiple locations, you can even customize each system to meet the particular demands of the individual working environment.

3. Rekeyable Locks Allow You To Immediately Reset Locks

cabinet_lock_for_constant_contact.jpgHow many times have you had to replace a lock because an employee has lost a key, or because a key has been stolen? With a high security door lock system, replacing locks can be a thing of the past. Rekeyable locks can be securely reset when a key is lost or stolen, which means that anyone who tries to use the lost or stolen key will be denied access. Meanwhile, the other keys can be updated so your employees continue to enjoy uninterrupted access to the facility.

All types of keys in a HESC system can be reset, including master keys, grand master keys, and even great grand master key systems. This ensures that security is guaranteed on every level of your organization.

Instakey HESC systems use high security cylinders to ensure the security of your rekeyable system. These cylinders can be retrofit into a range of housings from most major door lock manufacturers. They offer the ability to reset locks without compromising the security of the overall system.

4. Track Serialized Keys With Cloud-based Key Tracking Software

One of the most useful features of electronic door lock systems is the ability to track serialized keys. Instakey provides a cloud-based key control software solution that allows administrators to keep track of all keys that have been issued. Using this software, admins can identify the key holder, track the location of the key, and quickly check which doors each key provides access to. Serialized keys also eliminate key duplication, which can be a major security risk in some organizations.

5. High Security Door Lock Systems Ensure Security

Mobile_Key_Control.jpgAll the features of high security door lock systems work together to ensure the security of your business’s physical premises. In addition to the physical features offered by the locks, Instakey also offers dedicated programs that can help every member of the organization act in a way that promotes security. These programs include ongoing education, training, and support to help administrators establish organization-wide policies that ensure the security and effectiveness of your system. When every member of every team in your organization works together to ensure security, you can rest assured that the risk of a security breach is being kept as low as possible.

If you need to balance the need for better security in your organization with the desire to keep costs low, a high security door lock system could be the best choice. As you have seen, there are many benefits to installing this kind of system in your organization, including low maintenance costs, greater convenience, and enhanced security. For more information about the benefits that high security door lock systems can bring to your business, get in touch with Instakey today. We can answer any questions you have about HESC and other types of electronic door lock systems, which could help you find the system that is right for your needs.

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