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Key Control: Automating Key and Key Holder Audits

KEY RECEIPTWhen it comes to evaluating your lock and key program, security, and efficiency are your number one priority. One crucial aspect of security is key control, ensuring that keys are properly tracked and accounted for at all times. However, manually managing keys and conducting key audits can be time-consuming and prone to human error. You might be considering a digital key control system and automating some aspects of your key control program. In this article, we will explain the benefits of automating your key and key holder audits.

Why Should I Automate My Key And Key Holder Audits?

With the help of a digital key control system, key and key holder audits can be automated and conducted more efficiently, ensuring that the organization maintains tight control over its keys and key holders. This is especially helpful for multi-site organizations with different levels of security clearance, high turnover, or a large number of keys and key holders. Here are four of the benefits of automating your key and key holder audits:

More Efficiency From Your Team

Automating your key and key holder audits can greatly improve efficiency compared to a manual audit. A digital key control system can quickly and accurately track the movement of keys and generate reports that show the status and history of each key. This system can provide real-time data on key access and usage, allowing key holders and management to know who has accessed keys and when. Digital key audits also eliminate the need for physical paperwork and manual data entry, reducing the potential for human error and saving time. Moreover, with a digital system, key and key holder audits can be conducted remotely, providing the flexibility to manage keys across multiple locations.

Easy Cloud-Based Access In The Event Of A Breach Or Disaster

A digital key control system allows you to store all key and key holder data in a centralized cloud-based database, which can be accessed from any device with an internet connection. This means that if there is a security breach or disaster, you can quickly and easily retrieve the audit trail for any key or key holder to see who accessed it and when. The cloud-based storage can only be accessed by authorized users with the correct credentials. This quick and easy access to key control data can help you to respond quickly to any security threats and take the appropriate measures to mitigate any potential risks.

One Step Closer To A Fully Digital Key Tracking System

A digital key control system can help you to track the movement of keys, assign them to the appropriate key holders, and manage access rights in real-time. By automating your key and key holder audits, you can gather valuable data about how keys are being used across your organization, which can help you to identify any areas of improvement or potential security risks. With this data, you can make informed decisions about how to optimize your key control system and move towards a fully digital solution. A fully digital key tracking system can provide even greater efficiency, security, and flexibility in managing your organization's keys, reducing the potential for errors and improving overall effectiveness.

Automation With Digital/Paperless Processes Mean Eco-Friendliness

By automating key and key holder audits through a digital key control system, organizations can reduce their reliance on physical paperwork and spreadsheets, which can result in significant cost savings as well as reduce their environmental footprint. A digital system can store key data in a secure and easily accessible cloud-based database, eliminating the need for physical documents and reducing the amount of paper waste. Additionally, by reducing the need for physical travel between locations for manual audits, automation can reduce the carbon footprint associated with transportation.

Read our guide to making key control systems more sustainable to learn more.New call-to-action

If you're looking to streamline how you manage your key and key holder audits, talk to an expert at InstaKey and find out if automation can benefit your organization.