Cloud-based Key Control System For Aurora Public Schools

Key Management Software Improves School Security, Reduces IT Burden

Replacing an Outdated Key Management Program in K-12 Education

Aurora Public Schools improved school security and reduced administrative friction by replacing an outdated key management program with a cloud-based key control system. By moving to InstaKey's SecurityRecords software with dedicated support, APS reduced its internal IT burden, gave administrators faster access, and made it easier to manage keys, doors, and key schedules in one place. The new system also improved day-to-day efficiency, protected sensitive key system data with secure encrypted access, and gave the district a scalable path to standardize records across more school locations. Overall, the project helped APS strengthen accountability, simplify operations, and free its security team to focus on higher-priority initiatives such as cybersecurity and camera systems.

How SecurityRecords Reduced IT Burden 

Before the transition, Aurora Public Schools was working through the limits of an outdated key management program that made administration harder than it needed to be. Managing access, maintaining records, and onboarding administrators could create extra work for internal IT and slow down day-to-day operations. By implementing a cloud-based key control program with SecurityRecords software, APS gained a more intuitive way to track keys, doors, and schedules while reducing reliance on local software management and license transfers. The result was a more efficient, secure, and scalable system that helped the district improve accountability and support future standardization across additional school sites.

“Instakey has made my day-to-day job easier, it freed up the time that I previously had spent administrating another system. Having our administrators use SecurityRecords has allowed me to focus on other areas of our security like cyber security measures and our closed-circuit security camera system. I can now devote more time to that, and I don’t have to worry about making sure that the key management system is working. We rely on InstaKey for that.”

- Kaleigh Glatfelter, Information Security Systems Analyst, Aurora Public Schools

Key Control Program Results for Multi-Site School Administration

Project outcomes include:

• Replaced an outdated key management program with a cloud-based key control system that is more intuitive and easier to use.
• Reduced the need for internal IT support by moving to hosted SecurityRecords software with dedicated technical support from InstaKey.
• Enabled faster administrator onboarding with immediate SaaS login access instead of managing license transfers between machines.
• Connected keys, doors, and key schedules in one system, making information easier to access and manage.
• Improved day-to-day efficiency for administrators with a user-friendly key management software platform.
• Freed the security team to focus on higher-priority initiatives like cybersecurity measures and closed-circuit camera systems.
• Provided secure, encrypted access to sensitive key system records while keeping them available to authorized staff.
• Supported district-wide standardization by giving Aurora Public Schools a scalable system to continue migrating key records across more school locations.
• Delivered ongoing value through reporting tools, flexible access, and responsive customer support that better fits the needs of school security and facilities teams.

FAQs for Cloud-Based Key Management Software for School Security

How did cloud-based key management software help Aurora Public Schools?

By moving to SecurityRecords software, Aurora Public Schools gained a more intuitive key management system with secure, encrypted access and dedicated support. The cloud-based platform helped reduce IT burden, improve day-to-day efficiency, connect key system data in one place, and support a more scalable key control program for future standardization across the district.

What are the benefits of cloud-based key management software for schools?

Cloud-based key management software can help schools improve accountability, simplify administration, and make key system data easier to access across locations. It can also reduce internal IT burden, support faster onboarding, and provide a more scalable way to manage keys, doors, and schedules from one system.